HR Software package

We've developed a web based NZ built and customised Human Resource Software Package, especially focussed on small business use, which is firstly easy to use, flexible and very cost effective. This HR Software Package allows each employee their own specific access to their personal area. It is interactive in use and brings outstanding features for HR, accounts, management as well as staff.

Due to it's flexible set-up of system parameters it is possible to define for example system-wide settings like the HR email address or even set the Application name to what you would like to call it e.g. HR Kiosk, HRe Source, HR Center and many more. This again shows that it is the customer who decides how things will be used.

Recent changes

The HR Software package does now also have an integration facility with Windows Active Directory (AD) to synchronise user infrmation but also do more.
For example for a specific customer we have implemented a way to control VPN¹ access to their network using the HR Software, when a request is done for 'Working from home' or 'Conference' staff can choose to request VPN access at the same time. The manager can than decide whether VPN access will be allowed or not. If approved, then VPN access will automatically be enabled for the requested period. No hassle enabling or remembering to disable VPN access!

Module based

The HR Package is module based which allows extension with a customised extension but also gives you the opportunity to only select the modules you need which makes it even more cost effective. The current available modules are :

• HR Dashboard module
  This is the core module for the HR Package and contains the employee details and allows a quick overview per additional modules.
  For example it shows the available leave of the employee and an annual leave calculator (in case the leave module is installed).

• Employee management module
  A built-in feature allows you to set specific access rights to each individual employee. This employee information does also hold the anniversary dates for Annual and Sick leave and the number of working hours per week for proper calculation of accrued and taken leave.

• Leave module
  This module allows to control all leave within the company. By giving the employees access to specific areas (like leave request) there's no need for filling in paper forms for leave anymore.

There are a couple of modules which will be developed shortly, these are :

• HR documents
  The first phase of this will be like a file-bucket accessible for everyone. On the dashboard it will give you quickly access to these files. Via a special interface HR (administrators) and management can add documents to this 'bucket'.
  At a later stage this will be extended with some more advanced features.

• Employee file
  This module will be using the same technology as the HR Documents module but will be have more possibilities in regards of restricting access and security as it will have the ability to hold sensitive and employee privacy documents.

• Message board
  The message board module is a kind of interactive tool to be used for anyone in the company. It allows the user to add messages (depending on its rights) of several types. An example might be an internal vacancy to which staff can apply and comment on. It will also be possible to automatically get updates via email or RSS when messages are added to the board.

Dashboard module

The HR Package dashboard is a kind of quick access and/or overview to the different modules of the HR Package. This allows the users to easily see their personal status of a given module. Also depending on the modules it can contain a quick (limited) access to that module to perform certain functions.

Via the dashboard the users will also have access to the different modules by easily clicking on the links in the module overview. Currently it shows the active user on the left hand to with links to change your access password and logout.

In the shown example it show the overview of the personal leave status and an annual leave calculator to quickly check what your available annual leave will be at a certain date and what it will be would you take leave.

Leave module

The leave module takes care of all leave within the company which can easily be controlled by HR, accounts and management. The process (in short) is as follows:

1. An employee fills in a leave request using the leave module.

2. Automatically an email is sent to the direct manager, HR and management with a copy sent to the employee.

3. One of the recipients (direct manager, HR or management) then opens the request (either by clicking the link in the email or through a report in the leave module) and approves the requested leave.

4. Again an email is sent to the employee with a copy to HR, direct manager, management and accounts (to keep track of taken leave) to inform the the request has been approved.

5. Most likely the employee won't show up on the requested days and might you have forgotten why someone is not present, just check out the leave module which clearly will show an overview of all leave on a certain date.

Access to functions within the leave module depends on the individual user rights, for example management can access unlimited history while employees can only access 3 months of history (or 12 months for their personal leave history). There is a lot more functionality of course but for a total overview please request a DEMO CD or have a look at the manager manual.

HR Documents module

Currently only HR and management can add documents using the HR Documents module. However, everyone can see the added HR Documents on the dashboard 'file bucket'. This module however will be the base for all document related modules of the HR Software package.

Benefits

It is clear that web based applications have proper benefits above desktop applications, it is easier to maintain, more flexible in regards of customisation and very cost effective. But next of all that there are more benefits using the HR Software package.

• One single access point for all staff to their HR related issues.

• Get rid of paperwork.

• Quicker response on leave requests are possible.

• Integration with accounting/PayRoll software (MyOB).
  Possible integration with cashbook software.

• Quick access to employee leave history and leave behaviour.

• Better planning possible of 'collective' leave when a minimum staff is needed.

• Easier reporting as all leave data is available instantly.

• Can be used as a clarification of the shown leave on the employees payslip.

Customisations

If you have special requirements to manage your HR, please don't hesitate to contact us for a quote or just to share your ideas. In many cases specific functionality can easily be added to the system without enormous costs.

That's another huge benefit when it comes to web software, it's flexibility allows adding features almost on-the-fly and does not require a break in availability in most cases.

Need a demonstration?

Would you like to have a personal demonstration or do you rather heave a DEMO CD which you can evaluate yourself? We're happy to come along and give you a demonstration of the HR Software package without costs (limited to Christchurch, NZ only) please contact us now. During the demonstration we can also discuss the possibilities for customisation and/or special requests.