Job maintenance
Job card tracking system
More and more plumber and electrician contractors are realising that having a paper based Job Card system can cause a whole lot of grief, especially when it comes to invoicing and searching through a large pile of paperwork to find that single Job Card the client is questioning about.
This is where the Job Tracking System comes in place to make your life so much easier and less stressful.
The benefits
Cost effective management of your jobs.
Quickly overview of outstanding and assigned jobs.
Quickly and easy access all your Job Cards in seconds.
Search for any Job Card in the past.
Flexibility to enhance the system for your needs.
Keep all information together so you have to look in one place only.
Digital archiving instead of paper storage.
Job maintenance
Free of charge - open source software.
We have decided to make this software open source as we are currently not actively developing or maintaining it due to lack of money and time. Please feel free to go to the source forge project website and download it, leave a comment or make a donation to improve this software package. You can also leave a feature request and we will keep you updated on any new developments.
Ease the invoice process.
By keeping all information related to a job (expenses, timesheets, anything) together with the Job Card you only have to look in one place when it comes to creating the invoice for the job.
This will reduce the actual cost of creating the invoice and prevents to miss out on costs made on a job. In the end you will see the huge benefits of using a more centralised system to organise your business process.
Job maintenance
Satisfy your clients.
How frustrating if you cannot find that single Job Card which was created doing the job for that important client you have on the phone right now.
What if you just have to type in the clients name and date range to pull up all Job Cards for that client during that period. You will have all the information at hand in no-time. No more wasting time having the client to wait for your searching through years or months of Job Cards. This will immediately promote your business as being very responsive and providing the accurate information. Such an image of the business says much more than hundreds of expensive advertisement in local newspapers.
Optimise your Job handling procedures.
Now you have all the Job information together you can use it to smooth and optimise you processes. Using customised reporting you can generate any report on the available information in the A-Vision Job Tracking system. And even better, you don't have to wait for your accountant to see how you've been doing. Based on thorough facts you can now make important decisions on changing certain procedures and also see the results of these changes before your accountant even knows about it.
How it works
So here's in short how the A-Vision Job tracking system works.
Create a new job card.
Fill in / select customer and details (including the customer PO number). The date will automatically be filled in with the current date.Save and Print job card.
A to be define A4 job card will be printed out on pre-perforated paper.Assign plumber/electrician to job card.
Once a plumber/electrician has taken the job card the name (or initials) can be entered / selected on the job card. An automatic date stamp will be done on this assignment.Assign invoice to job card.
Once the whole job card is completed an invoice will be created using MyOB (or any other accounting software) resulting in an invoice number. This number has to be entered into the job card to establish the link. Again an automatic date stamp will be done on this assignment.Attach (scanned job card) documents to the job card.
After scanning all documents for a job card these documents can be added to the job card. Automatic attaching is possible depending on the scanned document naming. Any attached job card related document can be opened from within the job card.
Job maintenance
Extended features ideas.
As we're still busy with the ongoing development of this product, here are some ideas we have regarding future developments.
Generating invoices
Using the Job Tacking software as a basis it would be an ultimate solution to use the information recorded on the Job card for generating invoices. This would include scanning and extracting data from the paper Job cards returned by the employee which is then used to generate an invoice automatically.
The invoice data can then be made available again for your Accounting software.Job planning
Having available the Job details, this system could be extended by a planning feature which allows you to semi-automatically create a weekly planning for your outstanding Jobs.
This can be realised by assigning a priority to Jobs in combination of the proposed Job date.Reporting
With all the information available a history reporting is easily realised. All things however depends on the information recorded in the system and what you want to report.
An example might be a report showing you an overview of Jobs per Client so that you immediately can see the revenue per client (if invoice details are recorded too).Multi user access
Using a user log-on system you can give certain rights to users in order to be able to manage the system better. It would for example be possible to let the employee access the system to see their planned Jobs or to apply for certain Jobs as well. This in combination with Job planning will increase the usability of this software program enormous.
Job maintenance
Special requests?
As almost any business is different and does business their own way, we understand that you might want it just a bit different. No problem, this is where we are great at, making it working your way by discussing your needs and customising it to benefit your business the most. This way you make sure that you will profit the most of it saving you and your business heaps of money, reducing stress, keeping your clients as well as your staff happy.
If you have a request for a special feature, please don't hesitate to contact us regarding the possibility to implement this. In most cases the costs for implementing shared extended features will not be charged to you in full. We do make features available for very reasonable prices.
Create instant results by adding customised reports allows you to fine-tune the process to the optimum.
All new user interface.
The whole user interface has been renewed in order to support more flexibility and more accessible help information. (See below for some screen shots)
Please let us know in advance if you want to make use of this possibility. In that case the Job tracking software will be made a part of the total deal.
Request a DEMO CD
If you want to try this software, please request a
DEMO CD by sending an email to info@a-vision.co.nz
with your (Company) name and address details or complete the on-line
form and we will send you a fully functional DEMO CD free of charge!
Along with this DEMO CD will come a printed short reference manual.
We also can do a little customisation if you send us your company
Logo in JPEG format.
We have made a DEMO online available so that you already can get the real look-n-feel.
Don't hesitate to contact us for specific customisations or inquiries.
Job maintenance
Example Screen shots
Click on a screen shot to view it larger.
